5 Organization Steps to Increase Your Productivity
By Guest Author Gwen Stewart from Outbounding.com
A cluttered office can do more harm than you realize when it comes to your productivity at work. If you spend at least part of every day looking for the tools or files you need to complete a job, you will benefit from getting organized. Learn five organizations steps you can use to increase your productivity.
1. Find a System that Works
Above all, the organization system you create needs to work for you. When you are creating a system, consider your workflow. Do you tackle just one project at a time? This style of work lends itself to using an in box and out box system. Or do you work on several different projects at the same? If this is the case, you may need as filing system that makes it easy access the current projects you are working on. Your tools need to accessible and not buried under the clutter of your desk. As you consider the tools you need, you should design your office in a way that makes it easy to access and use them.
2. Streamline Your Tasks
Once you have a basic organization system in place, it is easier to streamline your tasks. If you tackle your similar tasks together, it is easier to get them done more quickly, because you do not need to shift gears to finish them up. For instance, many people recommend handling the financial aspects of
your business at the same time each week. Similarly, you can streamline your marketing campaign by writing and scheduling posts in advanced or place all of your supply orders at the same time.
3. Clean Up Your Office
Take the time to clean up your office every day. A clean workspace does wonders for a more productive workday. Before you leave for work each day file any completed work and stack the incomplete work in order of importance in preparation for the next day. Tidying your office each day ensures productive
efficient work time and prevents your office from becoming a place you dread entering.
4. Cut Out the Small Interruptions During the Day
Organization can also help you stay on task by eliminating the small distractions that pop up during the day. A solid routine and to-do list can prevent small emergencies from cropping up doing your day, because you have handled all of your tasks on time. By creating a to-do list, you can make time for
recurring tasks—especially those with recurring deadlines. You can also set up blocks of times when your staff does not interrupt you, so that you can focus on your most important tasks.
5. Set Up a Good Filing System
A good filing system, whether it is on your computer or actual physical files can work wonders to streamline your productivity. Effective filing makes it easy to find the information you are looking for or to reference a similar campaign or project for ideas. If the idea of creating a filing system overwhelms
you, it may be best to hire someone to do it for you. You will need to continue to maintain the system by filing each day so you can reap the benefits of being organized. If you take a few minutes each night to file everything, you will be able to meet your deadlines and pay your bills on time.
About the Author:
Gwen Stewart is a business development professional and writer for Outbounding.com. Any spare time she can scrape together finds her hiking, reading and enjoying the company of great friends.